Tip of the Week – Add/Edit Teams Videos Now Available 

If you want to learn more about how Teams work in the new-look NorthstarMLS Add/Edit system, check out our three tutorial videos below that will help you get started. The way Teams work on NorthstarMLS didn't change, but the enhancements make them easier to manage.

Here are quick links to the Teams in NorthstarMLS Add/Edit tutorial videos.

The Help section of our Add/Edit system includes these videos and a PDF print guide, too.


Submit Your Own Tip! Do you have a question that you would like to see featured a Tip of the Week? Or maybe you have your own tip you would like to share with other NorthstarMLS users. Send your question or idea to tips@northstarmls.com. We will use one submission each month and the winner will receive a $30 Caribou Coffee gift card!


Tips On Demand Want to check out older Tip of the Week topics? Click here to view an archive of previous Tip of the Week entries.

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The latest component of the Add/Edit system to be refreshed with our redesign is Teams. The way Teams work on NorthstarMLS has not changed, but the refresh makes them easier to manage. Would you like to know more about setting up and managing Teams on NorthstarMLS with our refreshed user interface? Check out our updated user guide and contact our Help Desk if you have questions. To access the Teams function, click the “Add/Edit” tab to open the Add/Edit system. You will find “Teams” on the menu bar at the top of the screen.
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A new feature in TrustFunds called Teams allows agents to add team members — including admins. You can now have other team members submit your earnest money request for you, once they are a member of your team. You can find TrustFunds on the NorthstarMLS Matrix Home Screen in the External Links box. Once you login to TrustFunds, click on the Profile icon in upper right and then go to Teams to get started. The Tutorial Guide below will walk you through how to get started with TrustFunds Teams.

TrustFunds Tutorial Guide for setting up Teams >>> Download Now!

You’ll learn:
• How to access and set up your TrustFunds Team
• How to add or remove TrustFunds Team members
• How to view your Team activity in TrustFunds
• How to request earnest money on behalf of a TrustFunds Team member


TrustFunds Archive Want to check out older TrustFunds content? Click here to view the archive of previous TrustFunds news, articles and other content on the NorthstarMLS Blog & Archive.

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Setting Up NorthstarMLS Teams in 3 Easy Steps

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Are you using NorthstarMLS Teams to help manage your listings? NorthstarMLS Teams is a function in Add/Edit where you can assign assistants (and other agents) to your team so that they can do work for you in Add/Edit, Matrix, BookAShowing and Instanet Forms. We’ve made a new tutorial video that will walk you through the three basic steps of setting up a Team.

Click here to watch our new video on Setting Up Teams
(Video Duration = 8 minutes 44 seconds — For better quality, click on the cog wheel and switch to ‘720p HD’)


Submit Your Own Tip! Do you have a question that you would like to see featured a Tip of the Week? Or maybe you have your own tip you would like to share with other NorthstarMLS users. Send your question or idea to tips@northstarmls.com. We will use one submission each month and the winner will receive a $30 Caribou Coffee gift card!

Want to check out older Tip of the Week topics? Click here to view an archive of previous Tip of the Week entries.

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Setting Up Teams

Setting up a team for Add/Edit is a 3-step process:
1. Set up the team
2. Add members to the team
3. Add listings to the team

Many of our users complete the first two steps, but do not know that they still must add listings to the team. Each listing has a Team Name field, directly below the name of the agent. Someone with team Edit permissions must open the listing and select the team name from the drop down box, as seen in the screen shot below.


If the agent who created the team cannot do this, then a broker or office administrator will have to execute this change. Whoever does this must be a part of the team, so remember to include your office administrator or broker as a team member, if needed.

Do you work with other agents as part of a team or have multiple office assistants that help manage your MLS activity? Click here to learn how to set up your team.

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We are pleased to announce two upgrades released today to the Add/Edit system.

1)  Add/Edit Media. We have made several usability improvements to the Add/Edit Media function, including larger photo thumbnails and other minor changes make it easier to add/edit photos, supplements and virtual tours.

2) Teams. You have always been able to create work teams in Matrix.  Now Team maintenance has been moved to the Add/Edit system with the Teams functionality extending to both Add/Edit and Matrix.  One person on the team creates the team, and assigns other agents to the team who can then access all listings assigned to the team.  You choose whether team members can access team resources in just Add/Edit, just Matrix or both systems.

Office assistants can also be added to the team to handle listing maintenance.  In the coming weeks, we will release tutorial videos and have in-person sessions available with NorthstarMLS staff to help with set-up.  In the meantime, click here for instructions if you want to go ahead and get started on your own.

For questions, email help@northstarmls.com or call 651-251-5456 (or toll free at 1-877-251-5455) during business hours M-F, 8:00-5:00.

Here is what the Teams link looks like on the Add/Edit home page menu. Click it to access the Teams functionality described in the documentation:

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